Project Administration Support (non executive)

Project Administration Support (non executive)

Job Category: Others
Job Type: Permanent
Subsidiary: Sea Forrest Engineering Pte Ltd

We are looking for someone who is motivated and will be able to fit in the Project Administration Support role for involves the Operations control and / or supporting supply chain functions. The person must have a positive mental attitude, task orientated, good at managing schedules and datelines, good communicator, committed, proactive and diligent. We always believe in rewarding results.

Job Description:

Project Administration Support

  • Support the Management team to monitor project delivery schedules and task including operational issues in relation to operational tasks and timelines of deliverables.
  • Support in proposal and quotation preparation: create sales proposals and quotation preparation, with estimates ensuring accuracy, and lead time delivery conditions to meet customers’ expectations.
  • Supports the Management team in project management activities including project planning and scheduling requirements to meet customers’ requirements.
  • Working with Management to conduct project costings and estimates and monitoring cost for development & ongoing projects.
  • Administrative Tasks: Perform various administrative tasks, including maintaining sales records, preparing sales documentation, managing calendars, and coordinating meetings and appointments.

Supply Chain support (Procurement fulfilment)

  • Supports the supply chain functions including purchasing process (sourcing, quotation enquiry, price negotiation, placement of orders and delivery arrangement), logistics coordination and management and inventory monitoring.
  • Support in the issuance of purchase orders in the Inventory System to suppliers for the purchase of key components, materials and consumables.
  •  Support transactional activities within the Inventory System such as updating inventory receiving and issuance, receiving purchase orders, suppliers’ invoices verification as a backup function, and liaising with Finance Team
  • Ensure the smooth supply chain operations of the company, identifying gaps and inefficiencies in current processes, and implementing process changes and improvements to improve productivity, quality, and efficiency.
  • Logistics coordination for timely arrival of components and expediting orders with planning.
  • Maintain accurate records of procurement activities, including vendor contracts, purchase orders, and supplier performance.
  • Develop and maintain relationships with suppliers, negotiate prices and terms of contracts, and monitor supplier performance.
  • Sourcing suppliers and purchase of electrical equipment, motors, spare parts, and other electronic components.
  • Responsible for ensuring that customer needs are met through timely and accurate order fulfilment, effective communication, and excellent customer service.
  • Monitor inventory levels to ensure adequate supply without excessive stockpiling and conduct stock take semi annually.
  • Identify and implement opportunities for cost savings and process improvement in the procurement function.
  • Collaborate with cross-functional teams to ensure alignment between procurement activities and overall project goals.
  • Any ad-hoc duties assigned by Management.

Education & Skills Requirements:

  • Degree in relevant fields is accepted.
  • Previous experience in the marine or similar industry is useful
  • Competent use of Microsoft Excel, Word and Powerpoint features for quotation preparation and presentations.
  • Industry Technical Knowledge: Understanding of the marine or similar industry, including knowledge of similar products, services, market trends, and customer needs is useful.
  • Communication Skills: Good verbal and written communication skills, with the ability to effectively interact with customers, colleagues, and stakeholders at all levels.
  • Organization and Attention to Detail: Good organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.
  • Problem-Solving Abilities: Good analytical and problem-solving skills to identify and address customer issues and sales challenges effectively.
  • Team Player: Ability to work collaboratively with cross-functional teams and contribute to a positive and cooperative work environment.
  • Adaptability: Flexibility to adapt to changing priorities and handle multiple tasks with tight deadlines.
  • Professionalism: Demonstrated professionalism, integrity, and a customer-focused approach in all interactions. High emphasis on documentation and tracking of supply and delivery activities including expediting workflows as required..
    • Familiar with Microsift Office, Ms Excel, Ms Word and Ms Powerpoint.
    • Familiar with MuRho Inventory management system.
    • Strong sense of dedication and responsibility towards the tasks involved and able to work under pressure.

Interested parties, please send your full-detailed resume including expected/current salary to [email protected]

Please note that all short listing and employment of candidate would be based according to the Recruitment Policy of BH Global Corporation Limited.